EXTRAORDINARY EVENT EXPERIENCES
Total Event Management gives you the freedom to utilize Conference Event Management for as little or as many services as you need. We are prepared to take the smallest spark of an idea for a conference or event and follow it through to production, guided by your preferences and budget. Here’s how it works ...
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Next, with your continued guidance, Conference Event Management implements the planning steps for your upcoming event. We're capable of handling every detail, some of which include:
• Hotel and Cruise Site Selection
(Negotiations/Contracting)
• Adventure Packages
• Air Travel Management
• Customized Transportation &
Activity Planning
• Registration & Website Services
• Event Marketing
• Speaker & Entertainment Bookings
• Gift Fulfillment & Merchandising
• Banquet Planning & Decor
• Travel My Way Vouchers
• Live Show Design & Entertainment
• Media Direction and Creation
• Message Creation & Interpretation into Event Landscape
• Promotional Packages
• Securing Sponsorships
• Specialty Mailers
• Technical Management
• VIP Specialty Services
• On–Site Event Management
• Event Photography
• And more
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Let’s say your company decides to reward its hard–working employees by taking them on a trip, and you’re not convinced you know the best incentive destination to increase your sales, improve your productivity, and help with retention. Or perhaps you are in charge of hosting the coolest, largest event of the year and don’t have the capabilities, time, or patience to plan it on your own. Either way, you excitedly pick up the phone and call Conference Event Management!
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Our event strategists start to discuss your options according to the guidelines you specify; helping you pinpoint the perfect location for your upcoming experience.
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We discover the region, location, property, and venue options, then showcase those to you when we plan a strategic site inspection, taking you and perhaps your CEO on location for a site visit, months before the actual event.
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Once we discover the opportunities available for making your event unforgettable, we negotiate on your behalf, securing value from the hotel or cruise line, venue or destination management company. Our air team and gifting coordinators can even identify the best prices and draw up contracts to secure your experiences.
Our expertise in adventure packages, hotel and cruise site selection, and our experience in domestic and international venues help you produce once-in-a-lifetime incentive conferences, corporate meetings, and special events for your attendees.
Technology Solutions and Custom Websites
Custom event websites are the best tools for gathering individual attendee information such as contact information, dietary needs, emergency contacts, etc. We’ll go beyond collecting attendee data by building excitement leading up to your event with an exclusive attendee portal where we share trip highlights and details.
• Custom designed to your branding specifications
• Email marketing campaigns
• Same day updates and attendee Help Desk Support
• Unlimited management reporting options
• Personalized gateways and email messaging
• Multi-track, multi-session registration options
• Pre-population by registration types
• Room block inventory control
• Air ticketing supplier interface
• Secure automated credit card payment options
• Customized confirmations, emails and receipts
• Pre/Post event attendee surveys
• Content downloads